Management and Long-Term Maintenance of the Halls
Foundation TROM, the principal, had a leading role in the realization of the project of the Halls. But also in the management of the complete complex, from the moment that the first tenants started (1st April 2014) This includes the Passage, forecourt at the Bellamyplein side but also the parking garage, bicycle parking and all facilities for other users. The principles as laid down in the Management and Nuisance Covenant, is part of the responsibility of TROM. The Board also has support of an Advisory Board in which users, stakeholders and local residents can participate and in which the District (at the level of the neighborhood manager and market manager, etc.) are invited. A number of external financial, legal and tax advisors support the foundation.
The daily management is in the hands of the Organisation of The Hallen, they have their office in the Passage on the first floor above Recycle.
Daily complex management:
TROM has appointed an Executive Director, who is responsible and the contact point. Together with two colleagues, it’s the Hall’s team.
Foundation TROM pays particular attention to the organization of the management. TROM sees an important task, within its goals, for gaining work experience for special groups of people. The bicycle parking and the daily cleaning of the passage is done by people with a mental handicap and who are under supervision of recycle.
Management falls into three elements involved;
1. Daily complex management
2. Technical Building and Installation Management, recorded in tenants part and owner part (MOP = long-term maintenance planning)
3. Administrative Management.
The TROM will also collaborate closely in the next phase with Stadsherstel NV (Hall 17), and the VOF Strukton / de Nijs, among other in the daily course of business and in terms of control of construction and installation works as housed in the MOP. As known Stadsherstel through its AMF part (founded 20 years ago by i.a.Van Stigt) has a great experience with maintenance and operation management of monumental buildings.
With Recycle is a contract which provides for the management of the bicycle and the Passage, including the cleaning the Passage and keeping the Passage bike free and the adjacent halls Bellamyplein. For the decoration of the complex with its art gallery made arrangements with Visual Languages. In the public space of the Passage and foyers are regular cultural activities can be organized. Components will also happen. As replacing light bulbs, removing graffiti and window cleaning in daily management The complex is equipped with fire and intrusion detection and camera inspection with direct monitoring.
Through the organization, users and management structure in which almost all tenants elements overlap and transfer, eg in employment rates and initiation of work, extra quality and social cohesion created. There is no question of an anonymous complex as “business premises”, but beneficial for all parties gain. However, once again highlighted the costs are calculated on standard industry practice, and can only be easy in both cost reduction and revenue increase.
The Multi-Year Maintenance Plan has been drawn up for 25 years for owner and tenant units (as also defined in leases). This is done according to the example of all the Cultural Property by alderman Gehrels. It is also the standard for the National Cultural Heritage and the NRF with regard to maintenance management.
The knowledge, expertise and execution quality of Strukton / De Nijs guarantees this price fixed for 10 years at delivery level. Strukton / De Nijs also belong to the preceptor companies within the craft center and will therefore have a permanent presence in the complex office and implementation capacity.
The TROM is for the tenants in the complex responsible for the technical maintenance, including to monitor the quality and control.
Administrative management speaks for itself and is delegated to the organization of De Hallen.
From initiative to foundation
Spring 2010, local residents, future users, architect André van Stigt and other stakeholders and supporters set up the Tram Remise Development Company (TROM). The initiative-group TROM has a number of purposes:
- To make as soon as possible a new, sustainable and high quality complex of The Halls in Amsterdam West
- Connect with the needs and desires of the neighborhood, but also give the complex a metropolitan air.
- To make the realization and operation financially feasible.
- To open the building for public and to connect it in its surrounding.
The Halls Amsterdam had to function on both neighborhood- as on urban level, and it was not enough to fit in the usual way of development and to face the environment only with the result. The TROM opted out of conviction for a planning process, in which promoters, local residents, prospective users, builders and financiers were committed to the root targets. During the plan development that decision of the TROM was very important and it becomes crucial in the management phase.
2. Social importance
The initiative itself was taken with the aim to ensure the national monument from a social ambition and not from a financial ambition with social risks. That ambition is shaped in a way that is seen around the neighborhood and by the users as a contribution to a social importance. The TROM Foundation, established by the promoters, is therefore also a non-profit organization. Of course there were technical and financial conditions. Therefore there is an independent board of, constructional and financial experts. This board maintains intensive contact with promoters, local residents, users and other stakeholders.
3. Private financing
An important feature of the plan for The Halls concerned the financing. To continue the desired mix of commercial and social functions in the complex, without subsidies in the development and exploitation, creativity was needed, and a solid plan was set up involving different parties and private investors. The financing is privately established. See more at : Finance
4. Create interest for work
The number of people with the knowledge, skill and experience in order to restore and maintain monuments reduces quickly. Also, the number of young people in Amsterdam with these skills is reducing, there are less internships and a study to learn the craft of building is not desired by youngsters. With the redevelopment of the former tram depot several internships were integrated. The intention is, together with the contractors, to create a spot in the Halls where young people can be interested to work in the field of construction. Idea behind is, to let young people participate in the maintenance of De Hallen under supervision of teachers. There will also be internships and working-places offered by several tenants. These places are meant for both people from different specific schools as well for people with a distance to the labour-market (Recycle, the Gallery Kinki, House Of Denim).
5. Cooperating parties for the establishment of the Halls
The parties that have worked with De Hallen:
The Library Amsterdam, Vondel Hotels, Studio,s NTVF, MOHA / The Movies, Arkin / Roads / Recycle, Beeldend Gesproken (Art Gallery), Stadsherstel/AMF, City District West and the residents association around De Hallen.
6. Marketing and promotion
The Foundation pursues an active marketing and promotion policy for the entire complex, both on a cultural historical monument, and as a shelter of a dynamic, cultural and social set of functions and activities.